UNIVERSITY OF RICHMOND INTERCOLLEGIATE ATHLETICS

RECRUITING MODEL

• Submits application materials to University.
• Submits official test scores to Office of Admissions.
• Learns recruiting regulations.
• Makes official/unofficial visit.
• Signs letter of intent/financial aid agreement.
• Registers with Clearinghouse.

Assistant Director of Athletics for Compliance

• Maintains official visit records
• Administers documentation for official visit.
• Reviews permissible recruiting materials.
• Monitors recruiting activities.
• Conducts rules education sessions for participants in the recruiting process.
• Monitors recruiting on- and off-campus recruiting records.
• Acts as primary contact for Clearinghouse.
• Verifies available grant-in-aids for prospects.
• Provides legislative interpretations.
• Performs initial review of prospect's academic credentials.
• Coordinates dissemination of application and eligibility materials to prospects.
• Educates prospect and parents on admissions requirements.
• Confirms prospect's submission of official application and eligibility materials to appropriate academic authority.
• Reviews coaches' recruiting records periodically.
• Coordinates education of all persons involved in recruiting process.
• Provides legislative interpretations.
• Reviews recruiting practices and procedures.

Associate Director of Athletics for Business

• Maintains copies of expense statements.
• Verifies available grants-in-aid and amounts for prospects.

Admissions Official

• Assists in initial review of prospect's academic credentials.
• Reviews prospect's application.
• Makes admissions decision.

Financial Aid Official

• Signs financial aid agreement
• Verifies sources and types of aid.

Assistant Coach

• Maintains copies of recruiting records.
• Maintains list of recruited prospects.
• Maintains off-campus recruiting records.
• Maintains unofficial visit record.
• Obtains academic credentials.
• Educates prospect and parents on admissions requirements.
• Secures prospect's letter of intent/financial aid agreement.
• Cooperates in periodic review of recruiting records (e.g., contacts, evaluations, expense statements).

Head Coach

• Sets recruiting standards and practices for assistant coaches.
• Monitors assistant coaches' recruiting activities.

University Internal Auditor

• Conducts periodic spot checks on any and all parts of model.

This Key Tasks and Procedures checklist is designed to help monitor the various tasks involved in the recruiting process. This checklist designates a person or persons repsonsible for each task and procedure as well as someone as an oversight person.

TASK AND/OR PROCEDURE	RESPONSIBLE	OVERSIGHT
Monitor recruiting activities.	ADAC	SADA
Maintain contact, evaluation, and phone logs.	Coaches	ADAC
Spot-check coaches' recruiting records.	ADAC	SADA
Administer documentation for official visits.	ADAC	SADA
Maintain official visit records.	ADAC	SADA
Conduct rules education sessions for participants in the recruiting process.	ADAC	SADA
Act as primary contact for NCAA Initial-Eligibility Clearinghouse.	ADAC	SADA
Verifies available grant-in-aid for prospects.	CC/ADAB	AD
Perform the initial review of a prospect's academic credentials.	ADAC	Office of Admission
Coordinates dissemination of application and eligibility materials to prospect.	ADAC	SADA
Confirms prospect's submission of official application to Office of Admissions.	ADAC	Office of Admission
Maintains copies of expense statements.	ADAB	AD
Admits student-athletes.	Office of Admission	President
Review recruiting practices and procedures.	ADAC	SADA
Sign financial aid agreement.	SADA, Coach, Financial Aid	Financial Aid
Obtain academic credentials for initial review	Coach	ADAC
Educates prospect and parents on admissions requirements.	Coach	ADAC
Sets recruiting standards and practices.	ADAC	SADA/AD