UNIVERSITY OF RICHMOND INTERCOLLEGIATE ATHLETICS

CONTINUING ELIGIBILITY MODEL

• Maintains satisfactory progress/good academic standing
• Provides continuing eligibility information to coach
• Reports academic difficulties
• Communicates with academic-support staff and coaches

Academic Support [Assistant Director of Athleics for Academics (ADAA)]

• Provides academic resources
• Maintains copies of academic records
• Communicates with academic advisors regarding satisfactory progress/academic standing
• Reviews full-time enrollment
• Tracks nonparticipating student-athletes
• Requests evaluation reports
• Provides evaluation reports to coaches

Compliance Coordinator

• Reviews coaches' participation rosters
• Determines remaining seasons of competition and other general eligibility
• Educates coaches on eligibility requirements
• Informs coaches on eligibility problems
• Monitors full-time enrollment
• Monitors eligibility requirements
• Updates coaches on eligibility status at end of academic term

Coaches

• Gives eligibility materials to student-athletes who report to practice
• Submits participation roster to compliance coordinator
• Sends continuing eligibility information to compliance coordinator
• Informs compliance coordinator of roster revisions
• Educates student-athletes on continuing eligibility

Academic Advisor

• Advises student-athletes (e.g., degree requirements, proposed class schedules and institutional standards)
• Communicates academic problems to academic support personnel (e.g., grade checks

Deans

• Reviews academic progress and notifies student-athlete if on warning or probation; academically suspends when appropriate

Registrar Official

• Generates and reviews information:
  • fall-to-fall credits
  • term enrolled
  • seasons of competition
  • degree application of current credits
  • academic standing
  • degree declaration
  • cumulative degree credits
  • full-time enrollment status
• Approves off-campus summer courses [in coordination with academic departments]
• Determines eligibility status
• Co-Certifies eligibility
• Confirms degree application of credits and degree declaration

Faculty Athletics Representative

• Co-Certifies eligibility
• Assists with problematic legislative interpretations

University Internal Auditor

• Conducts periodic spot checks on any and all parts of model

This Key Tasks and Procedures checklist is designed to help monitor the various tasks involved in administering the continuing eligibility certification process for returning student-athletes. This checklist designates a person or persons responsible for each task and procedure as well as someone as an oversight person.

TASK AND/OR PROCEDURE	RESPONSIBLE	OVERSIGHT
Develop written procedures for certification of returning S-As (including walk-on S-As).	CC	SADA
Create job descriptions for and delineate responsibilities/duties of persons involved in the certification process. Identify the certifying officials for eligibility of returning S-As and the person(s) determining academic and general eligibility.	CC	SADA
Establish communication channels among participants in the certification process.	CC	AD
Designate one liaison in the Registrar's Office and one in the Athletics Department through which all communication should flow. Registrar Official for Athletics and Compliance Coordinator	Registrar & AD	President
Educate all participants in the certification process as to NCAA, conference and institutional rules.	CC	SADA
Designate a central coordinator to facilitate the flow of information between the Registrar's Office and the Athletics Department. This is the Compliance Coordinator.	CC & Registrar	AD
Establish a procedure to facilitate the answering of interpretive questions from the Registrar's Office and other staff members. This procedure is direct contact with the Compliance Coordinator.	AD	President
Obtain "inquiry only" access to the S-A's computer records in the Registrar's Office. This access is granted to the Director of Academic Advising for Student-Athletes and the Compliance Coordinator.	CC	Registrar
Identify all S-As (returning and transfer residents, walk-ons) subject to continuing eligibility certification (one year in residence or one season of competition at the certifying institution). Provide participation/eligibility rosters for each sport to the Registrar's Office.	CC	SADA
Identify the academic advisement process for S-As regarding requirements for satisfactory progress toward a degree.	ADAA	CC
Ensure that all S-As are enrolled in a full-time program of studies at the beginning of each term.	CC	SADA
Ensure that S-As enroll in academic course applicable to a baccalaureate degree program.	ADAA & CC	Registrar
Establish a procedure to "flag" S-As who drop below full-time enrollment during term. Implement procedures whereby this information is communicated early. Procedure in place.	CC	Registrar
Identify the procedure for S-As to make their degree declarations by their fifth semester of collegiate attendance.	CC	Registrar
Prior to competition, verify that courses completed are applicable to particular baccalaureate degree programs; determine satisfactory progress, academic standing, and grade-point average; determine academic eligibility status.	CC or SADA	FAR & Registrar
Review the S-A's biographical and other information. Determine general eligibility status.	Coaches & CC	SADA
Certify continuing eligibility (see No. 15).	CC & SADA	Registrar & FAR
Monitor the academic progress of S-As during term (grade checks, tutors, study halls, etc.).	ADAA	SADA
Review academic progress and notify student-athletes if on warning or probation; academically suspend when appropriate.	Deans	SADA
At conclusion of term, monitor S-A's academic standing.	ADAA	Deans& SADA
Establish procedures for the approval of summer-school course work to be taken at other institutions. Procedures in place.	Academic Dept.	Registrar
Add the names of continuing S-As to the appropriate conference roster.	CC	SADA
Review NCAA regulations with S-As and administer the S-A Statement.	CC	SADA