BannerWeb allows instructors to enter final grades for sections in which they are listed as the primary instructor. Grades can be changed on BannerWeb until they are rolled to the student's academic record at 4 p.m. each day during the grading period. Once a grade has been rolled, no further changes can be made on BannerWeb during the grading period. Instructors wishing to change a grade after it has been rolled but before the grading deadline may visit the Office of the University Registrar in person to change the grade. After the grading deadline, grade changes require a Grade Change Form and the written approval of the department chair (A&S only) and the appropriate dean.

For your protection, when you have finished your BannerWeb session, PLEASE click on EXIT and close your browser!

1. Access BannerWeb https://bannerweb.richmond.edu/ on any computer connected to the Internet. Note: It is important that your browser's "cookies" be enabled in order to access BannerWeb. Most browsers enable "cookies" as the default. You will know if your "cookies" are not enabled.

2. Click on LOGIN (key symbol).

3. Log into the system

• Enter your eight-digit University ID
• Enter your six-character PIN.
• Note: If this is the first time to access BannerWeb, go to https://bannerweb.richmond.edu/pin.html for information on your initial Login.
• You will be prompted to change your PIN by entering a new unique six-character PIN twice.  You should also create and answer the security questions for future use in re-setting a fogotten PIN.
• Re-enter your six-character PIN, if prompted.
• If prompted, read the Terms of Usage and click CONTINUE.

4. You are now at the Main Menu. Click on Faculty Services.

5. You are now at the Faculty Services Menu. Click on Final Grades.

6. You will be prompted to Select the Term you wish to use. Select the appropriate term using the pulldown box and click the SUBMIT TERM button.

7. You will then be prompted to Select the CRN (Course Reference Number) you wish to use. The pulldown box displays the course title and CRN for all sections in which you are the assigned instructor. Using the list provided with these instructions, select the appropriate CRN and click the SUBMIT CRN button.

• Note: All courses for which you are listed as an instructor will appear in the pulldown box. You are only allowed to submit grades for those courses in which you are listed as the primary instructor.
  

8. The Final Grade Worksheet for the CRN you selected will display. Using the pull-down box, select the appropriate letter grade for the student. Do not enter any information in the Attnd. Hours or Last Attend Date columns as this information is not used by the University of Richmond. You can also tab to the grade field and key in the letter grade. For instance, press the A key on your computer's keyboard once for A, twice for A+, three times for A-.

• Students who have withdrawn or are auditing the course, will have a W, M, or Z in the grade field and the rolled indicator will be "YES". Once a grade has been rolled, it may not be changed on BannerWeb.
• Important Note: For security reasons, your BannerWeb session will terminate if it has been inactive for more than 60 minutes. Any information that you entered but did not submit will be lost. It is recommended that you click the SUBMIT GRADES button often to avoid the early termination of your BannerWeb session.

9. When all the grades have been entered for the CRN, click the SUBMIT GRADES button at the bottom of the page. The Final Grade Worksheet will re-display with a message indicating that your changes have been saved. At this time, you may wish to review and print the page for your records. Simply click on your browser's print button. If you need to make changes or corrections, do so and then re-click the SUBMIT GRADES button.

10. To select another CRN, use the CRN Selection menu option at the bottom of the page. After selecting the next CRN, you will be returned to the Faculty Services Menu and will need to click on Final Grades which will display the Final Grade Worksheet for the new CRN you selected. Repeat steps 8-9.

11. After you have submitted all grades that you wish to process, click EXIT at the top right of the page to end your session. For security reasons, immediately close your browser. Congratulations! You have completed the Final Grade Entry process on BannerWeb.

* Use the RESET button with care. Clicking RESET will clear all grades that have not yet been submitted. If you wish to remove or change a grade after it has been submitted, you must use the pulldown box and select NONE or the new grade, then click SUBMIT GRADES.

* When finished, always click SUBMIT GRADES and review your entries.

* Incompletes: If you enter a grade of I or Y for Incomplete Work, you will be sent an Incomplete Coursework Form (except for grades given for Thesis Direction). After completing the form, retain your copy and submit the remaining copies to the Office of the University Registrar within seven days. Please note that incomplete grades remain on the student's transcript and should only be used if the student has not completed work for the class.

• I - The grade I is a punitive incomplete. It counts as an F in the GPA and work for the class must be made up by the deadline indicated by the instructor. Note: For A&S, Business and Leadership students, I grades must be made up within 45 days. Instructors then have eight working days to report the grade via the Grade Change Form to the University Registrar. I grades not reported as made-up automatically convert to F. Once reported, the make-up grade appears to the right of the I on the student's transcript.
  
  
• Y - The grade Y is a non-punitive incomplete. It has no impact on the GPA, but does impact the apparent load of the student. The Y grade has no make-up deadline unless the instructor so indicates on the Incomplete Coursework Form. Once reported, the make-up grade appears to the right of the Y on the transcript.
  
  
  Other Grades:
• W - Withdrawal Passing. You may enter this grade if a student has withdrawn from the course. Usually, this grade will already appear as rolled. All W grades will be verified against paperwork on file.
  
  
• M - Withdrawal Failing. You may enter this grade if a student has withdrawn from the course without a passing average. Usually, this grade will already appear as rolled. All M grades will be verified against paperwork on file.
  
  
• V - Failure (Excessive Absences). You may enter this grade if a student has never attended or stopped attending the course. All V grades will be verified against paperwork on file.
  
  
• X - Grade Not Available. This grade is given only in extraordinary situations when a grade is not available from the instructor. An X grade may not be assigned on BannerWeb. To assign an X, contact Susan Breeden at 804-289-8400.
  
  

1. What is BannerWeb?
   BannerWeb is the University of Richmond Web Information System for use by students, alumni, faculty, staff and advisors. A secured web product, BannerWeb retrieves and records data directly to and from the Banner database. All information is live and in real time. When you access BannerWeb, you are accessing the same information as a user connected directly to the Banner system. BannerWeb provides information in an easy-to-read format that is available from any computer connected to the Internet. We would appreciate any comments or feedback you have about your BannerWeb experience.
   
2. What if I don't have a computer? How can I submit my grades?
   The Office of the University Registrar, located in Sarah Brunet Hall, has dedicated BannerWeb computers available for use by faculty and students. Office hours are Monday - Friday, 8:30 a.m. to 5:00 p.m. Appointments are not necessary.
   
3. Which browser do I use?
   It is important that your Internet browser of choice be of a recent version. Internet Explorer 5.0 / Netscape 4.7 or higher are recommended. If you have an older browser version, please contact the University of Richmond Information Systems Help Desk at 287-6400 to arrange for an upgrade. Note: Using an older browser version may prevent access to BannerWeb.
   
4. Where do I go to get to BannerWeb on the Internet?
   BannerWeb can be accessed directly through the BannerWeb homepage (https://bannerweb.richmond.edu/) or through the homepage of the University Registrar (http://oncampus.richmond.edu/academics/registrar/). In addition, clicking on Faculty at the bottom of the University of Richmond homepage (http://www.richmond.edu) will also provide you with a link to BannerWeb. If you use a dial-up or modem connection and have call-waiting on your telephone line, be sure to disable call-waiting when connecting so your BannerWeb session is not interrupted.
   
   
5. What information do I need to log in to BannerWeb?
   You will need your eight-digit University ID  and six-digit PIN to access BannerWeb. If this is the first time to access BannerWeb, go to https://bannerweb.richmond.edu/pin.html for information on your initial Login. You will be prompted to change your PIN by entering a new unique six-character PIN twice.  You should also create and answer the security questions for future use in re-setting a fogotten PIN. Be sure to write this number down and save it in a secure place for future reference. Do not give your PIN to anyone else. University Policy prohibits access to the system by anyone other than the authorized user.
   
6. I've forgotten my PIN or my account has become disabled. What do I do?
   If you have forgotten your PIN, you must contact the Office of the University Registrar to have it reset. For your protection, five unsuccessful attempts to access the system will cause your account to be disabled. Contact the Office of the University Registrar immediately. 804-289-8639
   
   
7. Is there a time limit on BannerWeb?
   Yes. For your protection, if your BannerWeb session has more than 60 minutes of inactivity, your session will be terminated and you will be prompted to re-enter your ID and PIN.
   
   
8. What if I get lost or stuck in BannerWeb?
   If you are having trouble or need to exit BannerWeb, always click on the EXIT button on the top right of the page. Any data that you entered on the page will be lost.
   
   
9. Who do I call for help?
   If you are having problems specific to BannerWeb or need assistance, contact the Office of the University Registrar at 804-289-8639.
   If you are having browser or network related problems, contact the Information Systems Help Desk at 804-287-6400.
   

Troubleshooting:

• Problem: I can't log into BannerWeb. The homepage doesn't display.
  Solution: BannerWeb is always unavailable between 5:00 p.m. on Fridays and 6:00 a.m. on Saturdays so that system backups and maintenance can be performed. Please access BannerWeb during another time
  .
• Problem: I can't log into BannerWeb. I receive the message "Authorization Failure".
  Solution: You are using an incorrect ID or PIN. Your ID is your eight-digit University ID Number in straight numeric format. Your PIN is the unique six-digit number that you selected when you first accessed the system. If this is the first time to access BannerWeb, go to https://bannerweb.richmond.edu/pin.html for information on your initial Login.. You will be prompted to change your PIN by entering a new unique six-character PIN twice.  You should also create and answer the security questions for future use in re-setting a fogotten PIN. Be sure to write this number down and save it in a secure place for future reference. Do not give your PIN to anyone else. University Policy prohibits access to the system by anyone other than the authorized user.
  
  
• Problem: I receive an error message about cookies or a warning that my computer is about to accept a cookie. What do I do?
  Solution: BannerWeb uses "cookies" (small lines of code stored on your computer) as a means of security verification. Your browser may not be set to properly accept "cookies". Contact the University of Richmond Help Desk at 804-287-6400 and tell them that you need to have your cookies turned on. You will not be able to use BannerWeb without enabling "cookies".
  
  
• Problem: Final Grade Worksheet displays but I can't enter grades or the pulldown boxes do not appear.
  Solution: Either the grades have already been rolled to the student's record or you are not listed as the primary instructor for that CRN. Check the Rolled Indicator column. If it says "YES", you will need to change the grade(s) by obtaining a Grade Change Form and submitting it to your school's dean. If you are not the primary instructor, you are not allowed to enter grades.
  
  
• Problem: One of my students is not on the Final Grade Worksheet.
  Solution: The student is not registered in the course. You may wish to contact the student. To register, the student will need to complete a Late Add/Withdrawal Form (available from the University Registrar) and obtain the approval of the department chair, advisor, and dean. It is the student's sole responsibility to register for the course.
  
  
• Problem: There is a student on the Final Grade Worksheet who never attended the class.
  Solution: In this case, you would assign a grade of V for excessive absences. It is the student's sole responsibility to drop the course if applicable.
  

If you have additional questions or need assistance, please contact the Office of the University Registrar at 804-289-8639.